Project Coordinator, Construction
Company: Disability Solutions
Location: Chicago
Posted on: October 14, 2024
Job Description:
DescriptionSALARY$75,000 - $85,000POSITION SUMMARYUnder general
supervision, coordinates project management of construction
projects and oversees budgetary compliance for design and
construction management consultants.QualificationsPRIMARY
RESPONSIBILITIES
- Assists in the management of projects as assigned.
- Coordinates the adherence to contract policies and procedures
by construction staff.
- Coordinates and monitors the receipt of contract deliverables
from outside construction management consultants.
- Monitors the work of construction management consultants'
personnel for assigned projects to ensure compliance with policies
and procedures.
- Oversees elements of construction and professional services
projects as assigned, such as initiation, budgeting, invoicing, and
closeout.
- Coordinates the scheduling of Rail Safety Training of outside
contractors and consultants.
- Assists with processing and distribution of CTA issued property
passes.
- Prepares contract documents related to new construction
contracts, and new design and construction management contracts
including incorporation of CTA procedures and policies. This
includes administrative duties associated with gaining approvals
and authorizations for initiating new projects.
- Assembling contract documents, drawings, and
specifications
- Collaborating with different CTA departments to obtain items
and feedback necessary for assembling elements of a contract.
- Overseeing that department quality procedures are
followed.
- Obtaining approvals necessary to finalize documents
- Performs oversight and monitoring of administrative duties
relating to consultant budgeting and invoicing as required.
- Monitors consultant hours for budgetary compliance. Prepares
labor summary reports for consultant hours and checks billing for
accuracy of reported hours.
- Coordinates reports regarding the financial status of
construction consultant management contracts.
- Monitors consultant and contractor performance evaluations, to
ensure that their performance adheres to Authority standards and
budgetary constraints.
- Monitors project updates and documents that are utilized for
updating CTA management
- Coordinates special projects within the construction department
as assigned.
- Performs field inspections of construction sites as
required.
- Analyzes and monitors web-based project management software
reflecting current CTA operating and processing procedures.
- May assume project management duties on a small-scale project
and/or fill in for a project manager during vacation/illness/other
extended absence.
- Performs related duties as assigned.MANAGEMENT
RESPONSIBILITIESReporting to this position may include the
following jobs:Job TitleNoneCHALLENGES
- Coordinating multiple projects overlapping various
departments.
- Ensuring multiple consultants follow CTA processes and
procedures related to contract and task order budget
adherence.EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelor's Degree in Engineering, Architecture, Construction
Management, Business, or a related field, or an equivalent
combination of education and experience relating to this
position.
- Experience in project planning, contract controls, or
scheduling preferred.
- Must possess a valid Driver's License.
- Required to complete and maintain CTA Rail Safety Training
certification.PHYSICAL REQUIREMENTS
- Requires sitting for extended periods of time, standing, visual
acumen, manual dexterity, and fingering for working with computer
keyboards.
- Required to climb and/or walk on structures, which may be at
elevated levels.
- Working conditions are varied and include all weather ranges
(from extreme cold to extreme heat, rain to snow and ice,
etc.).
- Conditions also include working at extreme heights; working
near electrified third rail; working in subway tunnels with limited
clearance, visibility, etc.
- Service Area Requirement: Exempt (Non-Union) employees must
live within the boundaries of the CTA Statutory Service Area either
at the time of employment or within 6 months of beginning
employment at CTA.KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of transit operations, facilities, vehicles,
rules, and procedures desired.
- Working knowledge in using E-builder or other web-based project
management programs.
- Working knowledge of CAD, AutoCAD, Corel Draw, Free Hand, and
Microsoft Project software.
- Strong MS Office Suite skills.
- Strong written and oral communication skills.
- Ability to interact with internal/external customers.
- Ability to read and comprehend construction specifications and
process plans.
- Ability to interpret and apply federal regulations.
- Ability to work with sensitive information while maintaining
strict confidentiality.
- Ability to work collaboratively with other Departments.WORKING
CONDITIONS
- General office environment.
- Occasionally required to travel to other Authority field
construction locations or outside agency locations.
- Works outdoors in the inspection of new construction and may
also be required to work on or near the right-of-way.
- May be required to work various extended or irregular hours
(including nights and weekends) in order to meet project deadlines
or as construction project schedules require.
- Required to attend multiple in person and/or virtual training
sessions.EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
- Standard office equipment.
- Various types of measuring devices, digital camera, personal
computers (including handheld devices), label maker, various types
of gauges, light tools (wrenches and screwdrivers), reflective
safety vests, applicable restrictive personal protective
equipment.
- Must wear applicable restrictive personal protective
equipment.Additional DetailsEmployees and/or union members will be
given priority consideration in the hiring process, per the
applicable labor contracts.Final salary will be determined in part
by the qualifications of the selected candidate and may be higher
or lower than target.Applicants, if hired,must comply with CTA's
residency ordinance.CTA IS AN EQUAL OPPORTUNITY EMPLOYERNo employee
or applicant for employment will be discriminated against because
of race, color, creed, religion, sex, marital status, national
origin, sexual orientation, ancestry, age, unfavorable military
discharge, disability or any other status protected by federal,
state, or local laws; except where a bona fide occupational
qualification exists We are committed to providing an inclusive
environment for our workforce and supporting the communities we
serve. CTA will make reasonable accommodations for the known
disabilities of otherwise qualified applicants for employment as
well as its employees, unless undue hardship would result. If you
require an accommodation in the application or hiring process,
please contact arc@transitchicago.com prior to the submission of
your application or upon notification of your actual test date. CTA
will work with you to determine if an accommodation can be
provided.During the hiring process, CTA's Human Resources
department will contact candidates with next steps . Failure to
respond to these correspondences in a timely fashion may result in
your application being closed out for non-responsiveness.Please
click link below to review the benefits offered at the
CTA.https://www.transitchicago.com/hrbenefits/
Keywords: Disability Solutions, Cicero , Project Coordinator, Construction, Professions , Chicago, Illinois
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